How to Address People in Cards, Letters, and Messages – A Guide To The Etiquette of Titles

Whether you’re writing a thank-you card, an appreciative letter, or a personal message, using the correct title when addressing someone adds a touch of professionalism and respect. From business communications to birthday greetings, knowing whether to use Mr., Miss, Ms., Mrs., or Dr. ensures that your message is received with warmth and proper etiquette.

Understanding the nuances of addressing both men and women can help you craft messages that feel thoughtful and considerate. Pairing a heartfelt note with a carefully selected gift from Baskits' gifts for him or Baskits' gifts for her makes the sentiment even more special.

When to Use Miss, Ms., and Mrs.

Miss

• Used for unmarried women
• Commonly applies to younger women or girls
• Often seen in invitations and formal service interactions
• Example: Miss Emily Carter looks forward to joining us for dinner.

Ms.

• A neutral title that does not disclose marital status
• Frequently used in professional settings
• Preferred when marital status is unknown or when a timeless, respectful option is needed
• Example: Please invite Ms. Taylor as our keynote speaker.

Mrs.

• Used for married women
• Traditionally follows the husband’s last name, though many women retain their maiden name or use a hyphenated surname
• Best used in formal or personal settings when the woman’s marital status is known
• Example: Mrs. Johnson will be hosting the charity event.

When to Use Mr. and Other Common Titles

Mr.

• The universal title for men, regardless of marital status
• Always appropriate in formal, professional, or social settings
• Example: Mr. James Reynolds has confirmed his attendance at the event.

Dr., Prof., Rev., Hon., etc.

• Used for academic, medical, religious, or political figures
• Always use the title preferred by the individual
• Example: Dr. Patterson will be delivering the commencement speech.

Master

• An outdated term once used for boys under 18
• Rarely used today outside of traditional invitations

The Best Approach: Ask When Unsure

Etiquette provides general guidelines, but personal preferences vary. When in doubt, simply ask how someone prefers to be addressed. This small act of consideration fosters respect and acknowledges each individual’s identity.

Pair a Thoughtful Message with the Perfect Gift

A well-written appreciation letter or thank-you card becomes even more meaningful when paired with a thoughtful gift. Whether you’re expressing gratitude, celebrating an occasion, or sending a note “just because,” here are some great gift ideas to accompany your message:

• For Him: The Lumberjack Gift Box – A fun gift set with delicious snacks, premium coffee, and an axe multitool perfect for any outdoor jobs.
• For Her: Luxe Bathrobe – A beautiful, high-end plush robe that adds comfort and indulgence to your appreciation gift.
• For Anyone: Simply The Best Gift Box – A versatile, elegant gift basket filled with delicious gourmet treats and premium snacks.

The Power of Words & Thoughtful Giving

By understanding and applying proper title etiquette, you ensure professionalism, politeness, and inclusivity in every interaction. Whether writing a formal business letter, a birthday card, or a heartfelt thank-you message, addressing the recipient correctly shows care and attention to detail.

Pairing your note with a beautifully curated gift from Baskits adds a meaningful touch that makes every message even more special.